Payroll systems generally cross reference the roster, submitted timesheets and awards to calculate rates of pay and wages to be paid. Let’s examine some specific challenges and how EziPay provides effective solutions.
In part one of this article (found here), we discussed the challenges associated with roster creation. A responsibility that places significant pressure on managers while balancing staff expectations.
An added concern is the way that rostering impacts on payroll. Payroll systems generally cross reference the roster, submitted timesheets and awards to calculate rates of pay and wages to be paid. A poorly executed system can leave room for a significant margin of error.
How then can this challenge be overcome?
Eziway understands the difficulties, due to our comprehensive experience working with rostering, award interpretation and payroll software systems. Let’s examine some specific challenges and how EziPay provides effective solutions.
Timesheets
The challenge – At the end of each shift timesheets are submitted detailing hours worked. Typically, this is a manual process that requires entry into the rostering software. Complicated APIs then ensure that the software talks to the award interpreter and payroll systems. Such an approach leaves significant room for inaccuracy of information.
Eziway’s solution – advanced Cloud-Based and Mobile App technology all within the one program.
· Timesheets are filled in immediately upon completing a shift via the Mobile App
· The roster is instantly updated in real time
· Management staff can verify and edit as required
· All within Eziway Payroll
Award Interpretation
The challenge – to arrive at accurate rates of pay, the hours worked are compared against the roster, timesheets, and an award interpreter. Most award interpreters sit as a stand-alone solution requiring sophisticated APIs to talk to the roster and payroll systems.
Eziway’s solution – remove the complexity.
· Rostering award interpretation and payroll reside within the EziPay solution
· Awards are automatically calculated based on the roster, submitted timesheets, and predefined award rules
Amendments
The challenge – Typically, any amendments made to a staff members wage happen within the payroll run rather than on the timesheet. Such an approach has a flow on effect, creating disparity when running reports comparing hours worked against allowances paid.
Eziway’s solution – greater flexibility for change
· Amendments are made to the timesheet then applied to the pay run, ensuring integrity of data
Reporting
The challenge – When systems are independent of each other, generating reports that gathers information from rostering, timesheets, awards, and payroll requires a significant amount of time and energy. In addition, there is always some uncertainty over the accuracy of information.
Eziway’s solution – effortless reporting in the one system
· Extensive list of standard reports that gather information from rostering, timesheets, awards, and payroll
· The ability to create reports when required
Conclusion
Managers will testify to the challenge of filling shifts with qualified staff, managing personal preferences, effective communication, and timesheet submission. Add to that, the need for rostering software to communicate effectively with an award interpreter and payroll. Such complexity leaves room for error and adds to the difficulty of managing staff expectations. Expectations that have a significant bearing on job satisfaction and staff retention.
Utilising advanced web based and mobile app technologies, EziPay provides an easy-to-use solution. Rostering with its predefined rules and processes, award interpretation and payroll all within the one system. EziPay redefines the challenges with solutions that benefit both manager and staff.
To learn more about how EziPay can be of assistance simply begins with a conversation.